Registration for the meeting
Registration for the Annual General Meeting commences on 22 March 2023 at 2:00 p.m. (EET). A shareholder, who is registered in the shareholders’ register of the company and who wants to participate in the Annual General Meeting, shall register for the Annual General Meeting by giving a prior notice of participation, which shall be received by the company no later than on 13 April 2023 at 3:00 p.m. (EET).
Registration notice can be given:
a) through the link below
Registration for the meeting
For shareholders that are natural persons, electronic registration requires strong electronic authentication by personal online banking credentials or a mobile certificate or alternatively book-entry account number and personal ID. When logging into the service, natural persons can register for the Annual General Meeting, provide details of their proxy representative and vote in advance.
For shareholders that are legal entities, electronic registration does not require strong electronic authentication. In case the shareholder that is a legal entity uses electronic Suomi.fi authorization service, the registration requires strong electronic authentication, which works with personal online banking credentials or a mobile certificate.
b) by e-mail at osakaspalvelu@raisio.com
c) by phone to +358 40 847 6716 (from Mondays to Fridays between 9:00 a.m. and 3:00 p.m., EET)
d) by regular mail addressed to Raisio Oyj, Osakaspalvelu, P.O. Box 101, FI-21201 Raisio, Finland
In connection with the registration, a shareholder must state the requested information, such as their name, personal identification number or business identity code, address, telephone number and email address, their book-entry account number and the name of any possible assistant or proxy representative, and the personal identification number of their proxy representative. Any personal data provided will be used only for the purposes of the Annual General Meeting and for the processing of related registrations.
The shareholder, their proxy representative or legal representative shall be able to prove their identity and/or right of representation at the Annual General Meeting.
Advance voting
Shareholders that are registered in the shareholders’ register of the company may also vote in advance on the certain agenda items of the Annual General Meeting during the period between 22 March 2023 at 2:00 p.m. until 13 April 2023 at 3:00 p.m. (EET)
a) through the registration link above
Electronic advance voting requires strong electronic authentication as described above.
b) by e-mail or regular mail
Shareholders also may submit the advance voting form or corresponding information by mail to Raisio Oyj, Osakaspalvelu, P.O. Box 101, FI-21201 Raisio, Finland or by e-mail to osakaspalvelu@raisio.com.
Advance voting form
Advance votes must have arrived before the closing date of advance voting. If a shareholder participates in the Annual General Meeting by submitting votes in advance to Raisio plc before the deadline for registration and advance voting, the submission constitutes due registration for the Annual General Meeting, provided that it contains the information required for registration, as mentioned above in this notice.
Shareholders who have voted in advance cannot exercise their right to ask questions, demand a vote at the Annual General Meeting or vote on a possible counterproposal under the Finnish Companies Act, unless they participate in the Annual General Meeting at the meeting venue in person or by way of proxy representation.
For holders of nominee registered shares, advance voting is carried out via the custodian. The account management organisation of the custodian may cast advance votes on behalf of the holders of nominee registered shares in accordance with the voting instructions provided by the holders of nominee registered shares during the registration period for the nominee registered shares.
An agenda item subject to advance voting is considered to have been presented unchanged to the Annual General Meeting.
Proxy representatives and powers of attorney
A shareholder may participate in the Annual General Meeting and exercise their rights at the meeting also by way of proxy representation.
A proxy representative shall provide a dated proxy document or otherwise in a reliable manner demonstrate their right to represent the shareholder at the Annual General Meeting. Should a shareholder participate in the Annual General Meeting by means of several proxy representatives representing the shareholder with shares in different book-entry accounts or equity savings accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the Annual General Meeting.
Shareholders that are natural persons can appoint a proxy representative in connection with the registration to the Annual General Meeting at the Company’s website. Otherwise, a proxy document must be used.
Proxy document/Power of Attorney
Possible proxy documents should be delivered to the company by mail to Raisio Oyj, Osakaspalvelu, P.O. Box 101, FI-21201 Raisio, Finland or by e-mail to osakaspalvelu@raisio.com before the end of the registration period 13 April 2023 at 3:00 p.m. (EET), by which time the proxy authorisation documents have to be received. In case the proxy document has been delivered as a copy, the original document must be presented at the meeting venue. Shareholders must also register for the Annual General Meeting in the manner described above in this notice.
Delivery of the proxy authorisation documents before the end of the registration period is considered a registration for the Annual General Meeting, if they contain the information required for the registrations, as described above in this notice.
Shareholders that are legal entities can also use the electronic Suomi.fi authorisation service instead of the traditional proxy authorisation. The shareholder that is a legal entity authorises a representative appointed by it in the Suomi.fi service at www.suomi.fi/e-authorizations (using the authorisation topic “Representation at the General Meeting”). When registering to the Annual General meeting in the electronic meeting service , the representatives must identify themselves with strong electronic authentication, after which the electronic mandate is automatically verified. The strong electronic authentication works with personal online banking credentials or a mobile certificate. For more information, see www.suomi.fi/e-authorizations.
Following the Annual General Meeting through a webcast
Shareholders, who on the record date of the Annual General Meeting 6 April 2023 are registered in the shareholders’ register held by Euroclear Finland Oy can follow the meeting via a webcast.
It is not possible to ask questions, make counterproposals, speak or vote through the webcast and following the meeting via webcast is not considered participating in the Annual General Meeting or exercising shareholder rights.
In order to watch the webcast the shareholder shall register for the meeting by 13 April 2023 using the electric registration link, by email or by using the paper advance voting form. When registering through the electric link, select ”webcast” from the menu. When registering by e-mail, confirm the email address that can be used for sending the participation link. When using the paper advance voting form, select ” I wish to have the link to follow the webcast ” with an (X) and provide your e-mail address for receiving the participation link.
On the day before the meeting, Euroclear Finland Oy will send the participation link and username and the password in a separate message to the e-mail address provided during the registration for watching the webcast. The webcast is carried out on Lumi Holdings Ltd’s online platform. Rajupaja Oy carries out the AV-signal required by the webcast.
The web cast will commence 20 April 2023 at 2 p.m. (EET). It is recommended to log in to the webcast well in advance before the start of the meeting.
In case there are problems with the webcast, shareholders should contact the Helpdesk of Euroclear Finland, tel. +358 (0)20 770 6910. Helpdesk is available on the date of the meeting from 10:00 a.m. (EET).
Webcast user guide
