Raisio plc’s Annual General Meeting 2020

Raisio plc’s Annual General Meeting which will be held on Monday 27 April 2020 at 2 p.m at Raisio plc’s headquarters, Raisionkaari 55, 21200 Raisio. The Annual General Meeting will take place only, if the meeting can be arranged securely and within the restrictions given by the authorities about the maximum number of people allowed to attend meetings. If the meeting can be held, the reception of the participants who have registered to the meeting and the distribution of voting tickets will commence at 1.30 p.m.

 Raisio cancelled 19 March 2020 the Annual General Meeting from 24 March 2020 due to the corona virus (Covid-19) situation. Read more:  Stock Exchange Release

Guidance related to the coronavirus pandemic

Due to the coronavirus (Covid-19) pandemic, all shareholders are requested not to attend the meeting in person. Please follow these instructions:

  • Please do not attend the meeting in person.
  • Use the possibility to vote in advance or attend by way of proxy as provided by the Company, 
  • View the Annual General Meeting through direct video link 
  • Present any questions to the Company’s governing bodies in advance (see instructions below).

 

The new Annual General Meeting will take place only, if the meeting can be arranged securely and within the restrictions given by the authorities about the maximum number of people allowed to attend meetings. 

We kindly ask to observe the following instructions about the Annual General Meeting:

  • The purpose of the special arrangements is to ascertain decision-making on the items on the Agenda, such as the payment of dividend. 
  • The meeting shall be kept as brief as possible and only the necessary items on the Agenda shall be handled. 
  • There will not be any refreshments, product demonstrations or other material to be distributed at the meeting. 
  • The number of members of the Board of Directors and the Executive Committee has been limited to the minimum. 
  • In order to protect the health of its shareholders and personnel, the Company asks to observe the following and instead of attending the meeting urges its shareholders: 
    • to vote in advance on the items on the Agenda or to use the proxy provided by the Company
    • to follow the Annual General Meeting live via video link 
    • to leave any questions in advance
  • Shareholders are encouraged to follow these web pages for any updates.

 

Right to participate and registration 

A shareholder, who is registered on 15 April 2020  in the shareholders’ register of the Company held by Euroclear Finland Ltd. has the right to participate in the Meeting. A prior notice of participation in requested no later than 20 April 2020 at 3 p.m.

Registration for the Annual General Meeting 2020

A prior notice of participation can also be given: 

  • by e-mail to osakaspalvelu(at)raisio.com;
  • by telephone +358 50 386 4350 (from Monday to Friday from 9 a.m. to 3 p.m. EET) or 
  • by a letter addressed to Raisio plc, Osakeasiat (Shareholder matters), P.O. Box 101, FI-21201 Raisio, Finland.

 

In connection with the registration, a shareholder shall notify his/her name, personal/business identification number, address, telephone number and the name of any proxy representative, as well as the identification number of a proxy representative and the name of any assistant. 

The personal data is used only in connection with the General Meeting and with the processing of related registrations. 

Privacy Statement

Holders of nominee registered shares 

A holder of nominee registered shares has the right to participate in the General Meeting by virtue of such shares, based on which he/she on the record date of the Meeting i.e. on 15 April 2020 would be entitled to be registered in the shareholders’ register of the Company held by Euroclear Finland Ltd. 

The right to participate in the General Meeting requires, in addition, that the shareholder on the basis of such shares has been temporarily registered into the shareholders’ register held by Euroclear Finland Ltd. at the latest by 22 April 2020, by 10.00 a.m. This registration constitutes due registration for the General Meeting for holders of nominee registered shares. 

A holder of nominee registered shares is advised to request without delay necessary instructions regarding the temporary registration into the shareholders’ register of the Company, the issuing of proxy documents and registration for the General Meeting from his/her custodian bank. The account management organization of the custodian bank has to temporarily register a holder of nominee registered shares, who wishes to participate in the General Meeting, into the shareholders’ register of the Company no later than 22 April 2020 by 10.00 a.m.

Advance voting

A shareholder, who has a Finnish book-entry account, may vote in advance on certain items of the Agenda of the Annual General Meeting through the Company’s website during the time period 31.3.2020 at 9.00 a.m. – 20.4.2020 at 3.00 p.m. Advance votes will be counted, if there is a vote on the item in the meeting and the shareholder’s ownership has been registered in the shareholder’s register on 15 April 2020. A shareholder voting in advance may not be able to use his/her right according to the Companies Act to request information or a vote and if decision proposals have changed after the beginning of the advance voting period, his/her possibility to vote on an such item may be restricted. 

Register to vote in advance

Proxy representative and the powers of attorney 

In order to minimize the number of people attending the General Meeting, the shareholders have the possibility to follow the meeting live via video link and to use the proxy provided by the Company. The shareholders may issue the proxy document below with voting instructions to Raisio plc’s Vice President of Legal Affairs or order. In case the shareholder does not give any voting instructions, the Vice President of Legal Affairs will vote for the proposals on the meeting’s Agenda. 

Proxy - Vice President of legal affairs

A shareholder may also choose to issue a proxy to another person – however, any extra persons as proxy representatives may result in the meeting to be cancelled if the meeting cannot be arranged due to the restrictions given by the authorities about the maximum number of people allowed to attend meetings. 

Any proxy documents should be delivered to the Company by 20 April 2020 at 3 p.m at the latest by e-mail to osakaspalvelu(at)raisio.com (in pdf or photo format) or to the following address: Raisio plc, Osakeasiat (Shareholder matters), P.O. Box 101 (Raisionkaari 55), FI-21201 Raisio, Finland.

Registration to view the video from the Annual General Meeting 

A shareholder who is registered on 15 April 2020 in the shareholders register of the Company held by Euroclear Finland Ltd  has the possibility to view the Annual General Meeting through a video link (in Finnish). The registration for the link is open at the Company’s web page until April 24, 2020 at 3.00 pm EET. The link is personal and requires authentication with Finnish bank identification or mobile id. A shareholder, who views the video from the Annual General Meeting is not considered to participate in the meeting and is not able to ask questions or vote. Holders of nominee registered shares cannot register for the video link. 

> Register for the video link

Advance questions

In line with chapter 5, section 25 of the Finnish Companies Act, the shareholders who have given their notice of participation in time, may send questions in advance to the Board of Directors and the President and CEO of the Company. The questions will be answered in the meeting, provided that they concern issues on the meeting’s Agenda and that the answers could not significantly harm the Company. 

Questions shall include the shareholder’s name, social security number and contact information and they shall be sent to the Company in writing by 20 April 2020 at 3 p.m. at the latest by e-mail to osakaspalvelu(at)raisio.com or by mail to Raisio plc, Osakeasiat (Shareholder matters), P.O. Box 101 (Raisionkaari 55), FI-21201 Raisio, Finland.

Meeting documents

The proposals on the Agenda of the General Meeting, as well as this Notice, the Annual Review of Raisio plc, which includes the Financial Statements, the report of the Board of Directors and the auditors’ report, and the Remuneration Policy, are available below. 

The Board of Directors’ proposals, the Financial Statements and the Remuneration Policy will also be available at the General Meeting and copies of these documents and of this Notice will be send to shareholders upon request. The minutes of the General Meeting will be available on the website no later than 11 May 2020.